HMRC systems tie-up

Fleet software specialist Jaama has added
a new functionality to its flagship solution, Key2 Vehicle
Management, that allows companies to electronically submit expenses
and benefit information to HM Revenue & Customs (HMRC).

The software provider said that the new feature
allows online completion and submission of P11d and P46 forms in a
single transaction across a secure internet connection.

The P11d form is used to notify HMRC of individual
employee expenses payments and benefits, while the P46 form has to
be completed where a company provides a car for the private use of
its staff.

Jaama’s MD Jason Francis said: “The ability to send
data online is an important part of the government’s strategy of
delivering ‘joined up’ government, enabling people to communicate
and make transactions with departments from a single point of

According to Jaama, as part of the new
functionality there will be an expense and benefit validation
system to highlight incomplete or invalid information, so that
before the data is actually submitted, companies can make sure that
only correct records are being sent.


Daimler FS contract

IT specialist CGI Group has extended to
2017 its contract with Berlin-headquartered Daimler Financial
Services to provide a full end-to-end applications management
service for Daimler FS’s international vehicle asset financing

The multi-million, five-year contract extension
follows an agreement already signed last year between CGI and the
captive arm of the German vehicle manufacturer.

Daimler FS’s director for IT financial services and
sales Markus Sontheimer said: “CGI has been a long-term partner of
Daimler FS and we will further develop our working relationship to
share our goals and provide quality services. We expect to maximise
on CGI’s knowledge and expertise and work together to help DFS
remain the first choice provider of financial services for our
dealers and customers.”

CGI’s president for Europe Joe Saliba added: “We
are pleased that Daimler FS have extended our agreement and
continue to look to CGI to meet their long-term IT needs. This
multi-million euro contract extension strengthens our relationship
even further and will serve as foundation to expand and deepen our
partnership with Daimler.”

CGI said it is also commercialising Daimler’s
vehicle asset financing platform Phoenix – which was specifically
developed to meet Daimler FS’ retail financing need and which CGI
acquired last year – for the worldwide vehicle finance market.


Pool module added

Software specialist epyx has added a pool
and demonstrator fleet management module to its 1link Hire Network

The company said that the new feature has been
developed in response to requests from fleets – particularly motor
manufacturers running demonstrator programmes – which often need to
use the 1link system to manage short-term allocations of their

According to the company, the new module
effectively turns the pool and demonstrator fleet into an internal
daily rental company, with requests for vehicles sent to fleet
managers through the platform from employees who need vehicles.

epyx’s head of business development Ken Trinder
said: “There appears to be a gap in the market for a product that
handles management of demonstrator and pool fleets in this way, and
the design of 1link Hire Network makes it entirely suitable for the

He added: “We envisage that customers will include
motor manufacturers who run demonstrator fleets and also companies
that run pool fleets, an area that may be undergoing a revival
thanks to the difficulties surrounding grey fleet management.”

Features of the 1link Hire Network include a diary
view showing all the vehicles currently allocated and in use,
vehicle utilisation histories with details such as past hires and
damage recorded, and in-depth reporting across the whole pool or
demonstrator fleet.


Focus on measuring cost

Vehicle management company Fleet Support Group
(FSG) has introduced a number of key performance indicators (KPI)
as part of its maintenance management reports, in order to help
customers improve vehicle cost control.

The company said that the reports showing vehicle
costs are being sent every month to all of FSG’s fleet maintenance
customers, enabling them to see the cost of each vehicle on their

The KPI reports contain information on the number
of vehicles on the fleet, the average vehicle age in mileage, the
average age of vehicle in months, the average miles travelled per
vehicle per annum and pence-per-mile operating costs.

FSG chairman Geoffrey Bray said: “There is an
absolute correlation between firm fleet management and lower fleet
costs. Our simplified analysis is designed to help companies take
action to reduce fleet operating costs. Companies that are able to
reduce their cost per vehicle per annum figure are doing so because
of firm management.”

As part of this cost control programme, FSG has
equipped a number of vehicles for its customers with a remote video
inspection system. The system, called Masterview, enables fleet
managers and FSG’s technical staff to view the condition of
vehicles and components anywhere around the country, either in real
time or recorded for later transmission.

“Companies that have an appetite to effectively
manage their drivers will keep costs down. Organisations that do
not proactively manage their drivers won’t,” concluded Bray.