Mercia Fleet Management, the recently announced fleet management division at EV salary sacrifice specialist Fleet Evolution, has launched a new grey fleet service – with a free offer for the first 10 companies that sign up to it.

The new grey fleet service is designed for businesses where significant numbers of employees use their own vehicles on company business and then reclaim business mileage at up to 45p per mile, under the Approved Mileage Allowance Payments (AMAPs) scheme.

Mercia Grey Fleet Management looks to assess the need to use vehicles to attend regular business meetings or visit clients and evaluates the cost efficiency to the business of using AMAPs, using a decision tree based on the number of business miles that are required to be travelled.

If under 5 miles, a typical recommendation might be to take a taxi or cycle where appropriate. At 15-25 miles, the advice would typically be to use employee-owned vehicles with checks carried out on vehicle condition and relevant business insurance before allowing use.

From 25-100 miles the suggestion might be to take the train or consider a taxi, comparing the costs of these alternative means of transport to those likely to be incurred under AMAPs.

And at over 100 miles, the recommendation would be to use a hire car as the most cost-effective option, with all bookings handled by Mercia Fleet Management administrators.

Andrew Leech, managing director at Fleet Evolution and head of the new fleet management division, said: 

“Our key objectives with Mercia Grey Fleet Management are to mitigate risk, as well as assessing the cost-effectiveness to the business.”

“Allowing employees to use their own vehicles exposes the business to considerable duty of care risks as, generally, employees’ own vehicles are in worse condition than new – typically they are eight years old – and are often without adequate servicing or relevant business use insurance.

“Our starting point is always to assess whether a journey is required at all as one thing the pandemic has shown us is that online conference calls can be as effective as face-to-face meetings.”

Mercia Fleet Management is offering the newly launched service free of charge to the first 10 businesses that apply for it. “We will be offering this for a limited time only as we are very confident in the capabilities of the new service,” added Andrew Leech.

Fleet Evolution launched Mercia Fleet Management last month after providing bespoke, personalised fleet management services for several years to salary sacrifice clients who wanted a higher level of customer care.